From a lighting perspective, there are many types of lighting an event will need. And, it is for the organising committee to decide which areas it needs to control closely in order to guarantee the delivery of the event. Some things are critical / important whilst others are relatively low risk and will not damage event delivery.
It is important that a member of your team understands how the organizing committees think and work and in particular what this means to the overall project in terms of specification, delivery and installation.
An operational plan from the beginning needs to capture all the major areas of attention after which the details are worked out. This plan outlines what is needed, its performance level, when it is needed, for how long, how it is used. A good project manager will help you write the plan and then work the plan through to final delivery.
“Design and Install with dismantling in mind”
All venues will have some temporary installations, which need to be removed post games and the venue needs to be handed back to the owner as it was found.
When working in a building, it is necessary to communicate and agree with an owner or their representative, which will define the range of installation techniques which can and cannot be used.
While installation and build up periods are often short, dismantling is even shorter. Once an event finishes and spectators leave the venue, dismantling and removal begins. All of this needs to be carefully project managed to ensure the right equipment is removed in the timescales provided.
example: “Athens 2004 opening ceremony finished at 11:30 pm on Friday 13th August. By 7am all equipment was in containers moving to the port”.