Project Management

Supplying lighting to a major sporting event needs:

  • a clear understanding of the political climate

  • sound technical knowledge

  • a good understanding of how lighting fits into the overall project for the arena and how this needs to work with television lighting

  • good teamwork

  • excellent communication skills

Every stage of the process from strategy, sales, design, planning and installation requires a project manager who fully understands the entire procedure, and has the experience working in these environments to ensure the final design is correctly installed and performing seamlessly in each arena.

EPME can supply you with a lighting designer and specialist with the experience and background to project manage or co-project manage.

Listed below are just a few key areas where project management is essential.

The Client Is In Control Until A Supplier Is Signed Up

Once a contract is signed, the ultimate control shifts to that of the supplier as they are the ones relied on to deliver. And, they are also the ones relied on to be flexible when unexpected things occur, and not to charge extra for these unexpected situations, which may cause them to have to adapt their work around a new condition.

Having a specialist in the organising and project management committee, who understands how to develop, plan, prepare contingencies and look at what if scenarios reduces the unknowns, though the unexpected can always arrive.

The better we plan the less unexpected circumstances will causes critical failures.

A professional working relationship with colleagues and suppliers is essential to ensure certain flexibilities in both directions. Once supplier is signed up, the organising committee has a vested interest in helping them succeed in the scope of work and activity they signed up for.

A highly skilled and experienced lighting specialist will be an essential asset at this time.

Fencing Broadcast Lighting

You Have To Know A Lot About A Lot To Direct A Supplier

From a lighting perspective, there are many types of lighting an event will need. And, it is for the organising committee to decide which areas it needs to control closely in order to guarantee the delivery of the event. Some things are critical / important whilst others are relatively low risk and will not damage event delivery.

It is important that a member of your team understands how the organizing committees think and work and in particular what this means to the overall project in terms of specification, delivery and installation.

How Do We Know What We Don’t Need To Do

“Operational Plan”

An operational plan from the beginning needs to capture all the major areas of attention after which the details are worked out. This plan outlines what is needed, its performance level, when it is needed, for how long, how it is used. A good project manager will help you write the plan and then work the plan through to final delivery.

“Design and Install with dismantling in mind”

All venues will have some temporary installations, which need to be removed post games and the venue needs to be handed back to the owner as it was found.

When working in a building, it is necessary to communicate and agree with an owner or their representative, which will define the range of installation techniques which can and cannot be used.

While installation and build up periods are often short, dismantling is even shorter. Once an event finishes and spectators leave the venue, dismantling and removal begins. All of this needs to be carefully project managed to ensure the right equipment is removed in the timescales provided.

example:  “Athens 2004 opening ceremony finished at 11:30 pm on Friday 13th August. By 7am all equipment was in containers moving to the port”.